Introduction

This article describes how to create a global connection to a Google^® account to process BPA Platform notifications and alerts, or emails sent from the Send Email (SMTP) The Send Email (SMTP) tool sends messages to any SMTP compliant mail server. This tool is capable of sending multiple messages in either text or HTML formats, incorporating data from Input and Format steps to any number of recipients. If recordset data being used from an Input step includes a column containing email addresses, then this can be used as a "dynamic" recipient address. tool.

Prerequisites

The following must be met before you can configure the connection to the Google account:

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Minimum build of BPA Platform (formerly "TaskCentre") version BPA 2020 update 1 or BPA 2021 for Oauth2.

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The Google account must be enabled to Allow less secure apps — This is only available when accessing your Google account via the web browser, not the Google app; refer to your Google documentation

Creating the Connection to the Google Account

Although the same interface is used to configure the connection, at the time of writing, configuration for the Send Email (SMTP) step is accessed and held separately to the notifications and alerts configuration.

Opening the Send Email (SMTP) Global Configuration Interface

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1. Click Add to create a new connection.
2. Enter a unique Connection name — it is recommended "Google" forms part of the name, especially if you have global connections for other SMTP servers.
3. Finish the configuration as detailed in Adding the SMTP Configuration.

Opening the Notifications and Alerts Global Configuration Interface

Only System Administrators can configure system notifications.

1. Go to Manage > Options > Notifications tab.

   

2. Enable the relevant notification types — for more information, go to How to Set Up System Notifications on BPA Platform.
3. From the SMTP panel, enter a "From" name and email address into Display Name and From Address. This is who the emailed notification will look to be from, and must be a valid email address from your organisation's Office 365 account.
4. Click Server Configuration and add the configuration as detailed in Adding the SMTP Configuration.

Adding the SMTP Configuration

The following screenshots show the configuration required to connect to the Google services to send emails. Replace the example Username and Password with valid credentials from your Google account.

Main Tab

Advanced Tab