Small business fleet management allows businesses that run a small fleet of company cars or vans to reduce and control running costs, remove risks and increase productivity. Vehicle management processes can include tasks such as driver management, vehicle financing or leasing, maintenance and fuel management.
Depending on the size and nature of a business, some small businesses may have a fleet manager, fleet administrator or an office manager to oversee the administration of company vehicles. To assist day-to-day fleet management tasks, organisations with a company car policy or other vehicle management requirements may use fleet management software. Some small businesses may find fleet management software to be too complex or expensive for their requirements and, although not ideal, may use spreadsheets as an alternative solution for a vehicle asset management solution.
What is small business fleet management software?
Small business company car management software makes company car and vehicle administration tasks easier. It helps to improve efficiency, productivity and reduce costs. It acts as an information system to gather, store, process, monitor and report on critical information. Fleet management software is also capable of managing tasks and events such as scheduling services, insurance and MOT renewal notifications. Whether your organisation maintains a small business fleet or a large volume of vehicles, a Vehicle Asset Management application will keep records accessible, manageable and up-to-date.
Common uses for small business company car management software include:
- Managing driver records e.g. driving licence number, points accrued, insurance, named drivers etc.
- Tracking and creating car maintenance schedules and reminders e.g. servicing, MOT, vehicle tax renewals
- Monitoring fuel usage e.g. mileage claims, fuel allowance and costs
- Manage car details e.g. make, model, year, mileage, colour, registration
- Track vehicle values and lease costs
- Store and manage vehicle inspection forms
- Schedule safety checks and record accidents, car damage and breakdown recovery details
There are many mainstream fleet management systems that can cater for a multitude of processes and essential tasks. While they offer standard functionality and features, ‘out-of-the-box’ systems can be expensive with modules and features that are beyond the requirements for a small business. In this instance, a customisable asset management application may be more suitable.
Do you need small business fleet management software?
Some small businesses use a spreadsheet as a company car database, some have an ‘out-of-the-box’ fleet management system. Irrespective of where your company car or fleet information is held, small business fleet management software improves the management of company car details and maintenance schedules.
In many instances, small businesses with a small fleet of company cars or vans just need an easy-to-use, customisable company car management application that can remove error-prone spreadsheets, improve the management of information, with the ability to customise modules and workflows when required.
For more information on how customisable company car management applications can improve your small business fleet management processes, download the Quick Start Guide to planning your Vehicle Asset Management system below, or call us on +44 (0) 330 99 88 700.